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Payroll jobs guide

payrollPayroll jobs all have the same aim: to ensure all staff are paid their wages correctly and on time.

Jobs in payroll include payroll assistant, payroll manager, payroll co-ordinator, payroll executive and payroll specialist. These roles can either be found internally at an organisation, or at an external bureau that provides the services to companies.

Some of these jobs are quite specialist. For example, a payroll co-ordinator performs a variety of analytical, accounting and technical duties involving the analysis and execution of payroll regulations and laws. In this role, the payroll co-ordinator might be in charge of reviewing and importing employee time cards into the payroll system by the use of spreadsheets completed and approved.

If you looking for a payroll job see the following guide for more information.

An administrator level payroll job could entail:

•    Calculating pay

•    Calculating overtime and pay increases

•    Creating new staff records

•    Issuing P45s

•    Deducting tax and NI

•    Processing holiday, sick and maternity pay

•    General admin tasks like filing and typing
» Read more: Payroll jobs guide

Payroll Jobs Guide

As you would expect, payroll jobs are concerned with all aspects of the wages and correct payment of employees. Jobs in payroll can vary somewhat but they are all connected to this main point. To find out more about jobs in payroll, read on. About Jobs In Payroll
  • Any payroll jobs will be concerned with getting the wages paid to the correct people at the correct time for the correct amount. Most companies have their own payroll departments but some companies will outsource certain payroll jobs to specialist companies.
  • The payroll manager is the top payroll job and duties for these jobs in payroll include managing and training the other payroll staff, creating and implementing policies, making sure that the payroll department does not fall foul of tax and pay laws as well analysing and reporting on finances to the company directors. Depending on the payroll job, the payroll manager may have to form part of the wider HR department and conduct employee benefit and fair pay schemes.
  • Most of the other jobs in payroll will be concerned with the general administrative duties of payroll which includes calculating pay including tax and NI deductions, processing holiday/sickness/maternity pay as well as working out expenses and overtime payments. These payroll jobs will be carried out by the payroll administrator.
  • Other jobs in payroll that will be carried out by the administrator will include general record keeping and filing, issuing P45s and P60s as well as any other general office admin tasks. To be successful in a payroll job, you need to be good at maths, organised, methodical, possess good IT skills and be able to work effectively as part of a team.
  • Although there are no formal qualifications required for jobs in payroll, you should have good GCSEs in maths & English etc. and many jobs in payroll may include education to work towards management certificates. Generally, a payroll administrator job will pay between £13k and £18k pa depending on the company. This can rise to £22k-£25k pa with experience and manager payroll jobs can pay up to £40k pa.
You can search for a wide range of payroll jobs here on Simply HR Jobs.

Working in Payroll

The payroll job is an essential role of any company. If you work in payroll, your main responsibility is making sure that staff are paid their wages on time and correctly, hours are properly calculated and that taxes are correctly recorded. The majority of the work is handled by computer systems and software that can automatically calculate staffs details.
» Read more: Working in Payroll

Payroll Job Description

Payroll jobs require making sure that employees wages are paid on time and correctly. Payroll administrator jobs could either be based in a company’s finance department or at an external agency that manages the payroll for other companies. The payroll manager job deals with the supervision and training of the payroll department. It will also entail the creation of procedures and policies, giving advice on pay and tax legislation and reporting finance related data. A person in a payroll manager job may also be expected to fulfil other HR tasks depending on the company. These could include employee benefit schemes and managing equal pay. Payroll jobs can vary in their expectations and duties. Payroll administrator jobs entail different work to that of a payroll manager job. These include:
  • Dealing with the calculation and issue of pay,
  • Removing tax and national insurance deductions,
  • Administering holiday entitlements,
  • Managing sick pay and maternity leave,
  • Dealing with pay increases and overtime payments.
Along with this, payroll administrator jobs will require the knowledge on the number of hours worked by employees, the creation of new staff records, and providing tax forms such as the P45. Most payroll administrator jobs will include general day to day office administration tasks. Payroll Jobs A full time payroll clerk job or payroll manager job will normally be standard 9am-5pm office hours. Busier times may require overtime (less so for a payroll clerk job). Unlike the managerial position, there will usually be strong chances of part-time or flexible hours for a payroll clerk job. Payroll Jobs Entry Entry into this arena will normally begin with a payroll administrator job, then onto a payroll clerk job, and could lead to managerial positions after experience is gained. There is not usually a requirement for any particular qualification, but maths would be helpful in your application. Some employers may consider you over other applicants if you have a qualification in basic accounting or bookkeeping. Computer literacy is a must as most of your work will be computer based.

Featured Occupation – Working in Payroll

Payroll clerks, supervisors and managers work as a team to administer their organisation's payroll and ensure that every member of staff is paid the correct amount on the right date. A payroll clerk's duties may involve checking time sheets and clock cards to see how many hours each employee has worked, calculating amounts of pay and making deductions to cover repayments such as salary advances or student loans. A payroll supervisor oversees the work of a payroll team and trains new staff, and a payroll managers responsibilities include managing the work of a number of payroll teams. Payroll staff usually work around 37 hours a week, Monday to Friday. They may work overtime at busy times, such as the end of the financial year. They are usually office based and spend most of the day sitting at a desk using computers, calculators and the telephone. More senior staff spend some time attending meetings. Salaries range from around £14,000 to £40,000 a year. A payroll clerk, supervisor or manager should:
  • have good numeracy skills
  • have good computer skills
  • be discreet when handling confidential information
  • have leadership and management skills (managers and supervisors)
  • be able to understand and interpret complex information (managers and supervisors)
  • be interested in working with figures.
Opportunities exist throughout the UK. Large organisations, such as local authorities, retail chains, manufacturers, airlines, financial institutions and the NHS, often have their own payroll departments. There are also opportunities in payroll bureaux, which offer payroll services to other organisations. Although there are no minimum qualifications for this kind of work, many employers prefer applicants with GCSEs (A*-C), including English and maths. The Diploma in business, administration and finance may be relevant for this area of work and apprenticeships may be available. Entrants learn through a combination of on-the-job training and internal and external courses. Qualifications include NVQ Levels 2/3 in payroll administration, BTEC Advanced Certificate in payroll techniques, BTEC Advanced Award in payroll procedures and NVQ Levels 2 to 4 in financial services. With experience and qualifications, payroll clerks may become supervisors and managers. More experience and responsibility may be gained by moving to a different organisation. View Simply HR Jobs latest Payroll Jobs and Payroll Manager Jobs or all the other Jobs in HR